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In this Access 2007 tutorial, learn how to use the sort command simply and easily.
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How to Sort Multiple Fields in Access 2007
I have an Access table here and I would like to sort my fields, my records and I’d like to sort them by last name but then also by first name because as you can see in this example here I have a Marilyn Adams and Abram Adams and I’d like to sort those in order as well. So you’re going to actually do two separate sorts.
Now before you begin this process, if you have completed a sort on either the first name or the last name column in this example I would need to clear that sort. That’s only going to get it more complicated.
So first of all you want to do your sub group, your sub sort first so for instance if I was doing just by the phonebook it would be last name and then first name. The last name would be my first level sort and the first name would be the second level sort. What I want to do the second level sort first. So I’m going to click on first name. I’m going to right click on the first name column heading and then I’m going to sort from A to Z so that has got my first names in alphabetical order. Now I want to go over to last name right click and then go sort A to Z.
So now you can see I have it alphabetize by last name and then also by first name but only after it’s alphabetized by last name. So that’s how you can sort multiple fields in Access 2007.