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Learn how to add Slides from a text files in MS PowerPoint 2007 Presentation.
Tags:microsoft,microsoft office 2007,microsoft powerpoint 2007,powerpoint slides,total training
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At the bottom of the new slide task pane, you will see some other ways you can insert slides. You can insert slides from outline and you can reuse slides from other files. Right now, we are going to talk about inserting slides from an outline and for that, you need to have a text outline of some sort. I am going to be working in word, I have an outline there we can use.
Now, I already have word open, so I am going to Alt-Tab to it. If you do not have word open already, open it. If you do not have word, you can use notepad or word pad also and I will explain how to do that as well. And then let us open the outline from your Chapter 3 project files folder. Click open, navigate through project files folder, navigate to Chapter 3 and choose Market Segmentation, choose open. Now, it pays to spend a little time in word setting up your file and your texts so that it translates well to PowerPoint and how you do that is you apply styles. Any text that has a heading one style applied will be a slide title when the text is transferred to PowerPoint. Anything that is set up with heading two style, it will be actually be primary bullet and anything that set up with heading 3 will end up being a secondary bullet.
So, we want Market Segmentation to be our slide title. We select that and we choose heading 1, click to apply. We want Vegetarian to be a bulleted text on our slide and we want it to be a top level bullet. So we will apply heading 2. We want the text following Vegetarian to be a secondary level bullet, so we will apply heading 3 to it. It does not really matter what the formatting looks like in word, the point is that we need to apply the styles so that the text is positioned properly in PowerPoint. So, we will click College Students and Young Adults and we will apply heading 2 to it and this makes it again it a primary bullet. Heading 3 makes this a secondary bullet and sometimes in word, you will not see the appropriate heading 1, heading 2, heading 3 styles in your style pane. In that case, click the dialogue launcher so that you can see all styles, you may need to click options and actually select to show all styles.
So in this case, we would choose Dieters, heading 2 and the text underneath in heading 3. One thing you want to be aware of is if you leave any text formatted with just the normal style, right here, it will not actually show up when you transfer the file to PowerPoint. So now that we have applied all of these styles, let us save this outline. If you are using notepad or word pad, you can actually do this. Notepad and word pad do not have styles but you control the positioning of the text using Tabs. So for any slide titles, you simply type your text. For any primary bullet, you want to put a tab right before the text. So would press tab, type your primary bulleted text. You would press Enter and for any secondary bullets you hit tab twice, so you will tab, tab and then type your secondary text.
So again, for our slide titles that has no tabs in front of the text, for primary bullets, it is one tab in front of the text and for secondary bullet, it is two tabs in front of the text and then you simply save your notepad or word pad file as a text file and then we can use the same technique to input that into PowerPoint. So now, we need to close word. If I do not close word when I go back to PowerPoint, I get an error message that says something like we cannot import this outline it is in used by another application. So, we will close word and back in PowerPoint, we will click New Slide, slides from outline and we will choose the outline that we just applied all these styles to and insert. There is our Market Segmentation slide. Now, you can see that the text does not look quite right, it is the wrong font. So to correct that, just press the reset button that reapplies the slide layout and corrects any manual formatting or any odd formatting that may have occurred in the transfer.