Authentic voices. Remarkable stories. AOL On Originals showcase the passions that make the world a more interesting place.
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Here we will go over some of the tools you have available to you when you you're editing and creating an Adobe Acrobat file.
Grab video code:
To make it easier for the person receiving this document to get the information that I want them to have, I am going to use the tools in Acrobat to point out or highlight certain aspects of the file and I say highlight on purpose. So, I will go to page 2 and I want to point out the next steps. This is an important part of the proposal that I really want the user to focus on.
So to allow that to happen, I am going to use the review and comment tools, in this case, to highlight the text. So, I will select the highlight text tool and simply drag select over the text that I want to highlight and let go. In Acrobat, just like with the highlight marker has highlighted this text. This will stand out and make it easy for the person to understand that this is something that I want them to see. But, I am going to add something more to it because they might not be looking at this page and they might not know to go to this page. So for that reason, I am going to add a bookmark to the document. Leaving the document zoomed in right where I am at and the text highlighted as it is, I am going to select the bookmark button and this opens up the bookmarks panel. Now, you can see that there are already bookmarks built into the document these actually are their first pages of each of the documents that I have brought together using the combine files functionality. But, I want to add my own custom bookmark. And to do that, I am going to click on new bookmark. The bookmark starts out as an untitled bookmark. Of course, I want to name because I want to make it obvious to where the bookmark points to so I am going to name it next steps. I will hit return to accept that and I have created a way for the user to go right to this part of the document no matter where they are in the document and no matter at what zoom they happen to be.
So, let me show you what I mean. First of, I will zoom out and then I will return to page 1 in the document. When I deliver the file, all I need to do is tell the user, “Open the bookmarks pallet and click on next steps.” And the text that I consider important jumps right out and it is pretty obvious that it is something that I want them to pay attention to. So, not only can I bring files from a variety of documents together but I can guide the user through that information in a very structured way to get them to the information that I consider important to the process.