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Let us begin by bringing just a very simple text files for the single type frame that we have as the introduction to our brochure. What we are going to do is just hold down CTRL and space bar so we can get the magnifying tool and just zoom up on this first frame a little bit so we can see it.
What we are going to do is just double click on the text frame to activate the type tool. Press CTRL A to select all of the type, command A on the MAC and simply hit delete to remove it. When you have done that, just go back to the selection tool and then just click outside of all the elements, make sure that nothing is selected.
The reason for that is I am just going to show through different pages on this document all the ways we have of importing type inside of InDesign that is why we want to do it definitely o with nothing highlighted. If we do, whatever we placed we are going straight inside the item and we can cover that in just a second.
The first thing we will do is we are going to call up the place dialog and when we set up our keyboard’s shortcuts area we did change the shortcut to the ALT-SHFT key or ALT C-SHFT key on the MAC. Go ahead and invoke that keyboard shortcuts to bring up the place dialog box and if we navigate back to the desktop and then onto a project files for InDesign CS2, inside of that we have a photo code word files.
Now, if you double click to open that. We will see that there is a series of Microsoft Word documents in here. You can import just about any type of text file into InDesign including Word, Excel spreadsheets and tables and even simple text files. Literally, any thing that contains type can be brought in and converted by InDesign but there are some very important options when bringing in type and this is one of the first thing we are going to highlight.
Although we have selected this file here to brochure intro document as we are going to import and then down here at the bottom of the dialog box, make sure you activate the bottom that says show import options. If we select that now, we will go ahead and click open. This will bring out the new Microsoft word import options dialog box which, allows us to effect certain things regarding the import of the word type.
What it says here is we can include certain things such as table of contents text, index, footnotes and end notes, all of these things which we generated automatically inside of Word, those that can be brought across. We can definitely say that we use typograher’s quotes instead of the standard feet and inches straight quotation marks that most people used when they type inside of Word.
We can, and very importantly say, let us remove all the styles and all the formatting from any types and tables, very handy indeed or we can say preserve the styles, keep that page breaks for any in line graphics, that kind of thing but at the bottom here since it is very important. We can say import the styles automatically and any conflicts that come up i.e. we have a style sheet inside of word that is named possibly the same as the style sheet we already have inside of InDesign.
We can say use InDesigns definition of that style to overwrite words once so you end up with one style sheet. Redefine the InDesign style so it uses the word one to redefine the one is currently in InDesign still ending up with one style sheet or we can auto-rename and you end up with two style sheets, one for the imported word file and the one that is currently inside of InDesign.
Another option that you have is actually right down the bottom of the style box. You can see there is an option called Customize Style Import that, means if we select it and go to style mapping, it will allow us to identify any of the style sheets that are coming across from Microsoft word and map them to any paragraph styles that we currently have inside of InDesign.
This is a huge feature, previously we could not really do this. We have little control over the imported style and we always have to reformat once the type had been imported. Here, if we have a list of style sheets, we could simply pul