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Now there is one more thing, we need to bear in mind here, and this is something called Dependencies. These are some of errors you might see when you open an InDesign document that may be comes from someone else’s machine or from someone else who has sent a file to you, may be from a vendor and you are the printer.
I have a file all ready set to show you some of these options. It is here called Dependencies.indd. Select that, make sure we are on normal, so we can open the original file, and go ahead and click “Open”. What we are actually going to see here are a number of things occur. The first thing that is noticeable is we have a dialog box in the center of the screen saying that we have Missing Fonts. It highlights here the fact that there was a font called “Calcite Pro Bold”. This is an Open Type Font. You can usually tell Open Type Fonts because they have the name Pro in there. It tells us that this is missing and we should be able to substitute it or even find another version of that font if we have it available.
Another thing, that may have shown up on your screen as well, is that the Links palette has become visible here on the left hand side. We did not have it open a second ago, but as soon as we open the document that may be has image problems such as files that are missing or out of date, they will automatically throw the Links palette open and warn you of that.
Now, the first thing to tackle here is the Missing Fonts options. We can see the name of the font here and also if you look carefully on the right hand side of the screen, you can see a pink highlight around the edge of these words “Museum of Art”. That tells us this is the type that is missing. Anything that highlights with a pink area around the inside of InDesign, is a missing font.
So, what we can do is we can click “Find Font” and it will show us in this case, all of the type phases that have been used in the document and importantly here at the top, the one that is missing. What you can then do is click on this particular font Calcite Pro Bold, come down here to your font list and go ahead and choose the font that you do have.
Now, by all means, choose anything you want, anything that appears in your list can be use to replace it. In this case, what I am going to do is scroll up until I find Adobe Jenson Pro because that is the one that is being used inside most of these layout and then choose the font style of maybe Bold because this is definitely the title of the museum down there in the lower right hand side.
What we can do is then click “Change All” over here on the right that will go through the entire document now and find any instances of Calcite Pro, remove them, and replace them with Jenson Pro Bold. You can see that is now not an issue here inside this dialog box and also if you notice that on the right hand side, this type is now reformatted and does not have a pink highlight anymore.
Now, once you have done that, you can go ahead and click “Done” and you will see there is another dialog box behind this. The two of them did open. The font one comes first. It tells us this document contains links to missing all modified files, where in this case it is actually both. It tells us here, there is one Missing Link and there is one Modified Link. And you can also see that over here on the left hand side. This red icon here with the question mark does indicate a missing file. The warning sign here indicates a modified file. We can see that in a second.
Now, we have two options. We can say “Don’t Fix” in which case, we then fix the links manually or we can tell InDesign to fix them automatically for us. Well, in this case, let us do that. Fix Links Automatically is going to do two things. The first thing it is going to do is ask us to locate the Missing Link but also the one that is modified is this one right here. See this image of the pot that is in the background, seen in the Object Dart setting. That will fix automatically because I have replace that with a file of the same name, just the different image.