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The final thing here is the File Handling Option. Now, this is something very important inside of InDesign as well, the Document Recovery Data. InDesign basically, has a constant file saving technology, so if the application crashes at anytime and you reopen InDesign, it will automatically open up the file you were working on at the same point it was when it crashed, so it is as if it is constantly saving it in the background. You then have a choice of resaving or saying, “No, I was actually just testing a file”, then go ahead and close it down. This is just the location stored out on the hard drive. You do not really have to choose anything different here, just so you know that is what it is.
Now, this is a new option as well, “Saving InDesign Files”. You have an option to save a preview. Now, this relates directly to the new program Adobe Bridge in which we can see previews of our files as we navigate through them. So, if we turn on a preview here, we have a choice of the size of the image and this is basically a JPEG image that is stored inside the InDesign file to show what it looks like inside the Bridge browser and I would suggest around about 512 pixels. That is around about okay. You could go large, 1024 square, that is pretty big. Depending on the amount of detail inside that InDesign file, this could actually make the InDesign file a little too large. Bear in mind, this JPEG file will be stored as part of the InDesign file, so it will make it slightly bigger. So, I tend to say, 512 x 512 gives you good preview, 256 would also be acceptable, but just so you know that it is there and definitely make sure it is turned on. Now, we will see a Bridge in a short while, so you can see how that works.
For this training, I am going to disable Version Cue. We are not going to be doing any version saving inside of this just so we know that that is turned off. And then down at the bottom, under the Clipboard settings, it is already set to the way I want it to be and that if we copy any information from InDesign and say paste it over into Photoshop or Illustrator, that information will be taken across as a PDF. That means it is then scalable when we drop it into either of those two programs. Likewise, if we copy information from Illustrator and bring it in, I do not want that to come in as a PDF because I want to still be able to edit it. So, make sure that tab one is turned off at the same time. You can also have this one chosen if you want, preserve the PDF data and quit, so if you have a whole load of things selected in InDesign and you select that and quit the application, all of that information is still retained in the Clipboard as PDF data that you could still paste into another program. So, now that all the preferences are set up, let us go ahead and click “Okay” to exit this dialogue box and then let us just come up to the Tools Palette here on the upper left hand side.
Now, there are a couple of other things we can bear in mind when it comes to setting up over all preferences. There are other things we can do in the Control Palette that are not specifiable through the dialogue box we just went through. Let us say, we want to turn off Hyphenation as a default because that is something we only want to activate as soon as we need it that can be done. Now, if you come up here and select the Text Tool, you will see that all of the options in the Control Palette now relate to type. So, now at this point, if you have maybe a corporate font that you always use, you could specify it here inside the Font List, so that every time you create a new text frame, it will always use that type phase. You could do the same here with size and letting at all these things, but the important one I just wanted to change here, is if you come here and click the Paragraph Formatting controls, you see this switches between one of the Character Options at the top, Formatting Options here at the bottom, you can see the hyphenate button right here in the middle. Go ahead and select that and turn it off. That is now turned off from this point on. If you w